Development Coordinator - DuPage Children's Museum

Development Coordinator

Status: Part-time, non-exempt
Job Classification: Development
Reporting Relationship: Director of Development


As the Development Coordinator, the primary role is to identify, cultivate, and secure contributions under $5,000, execute appeal strategies, and write and manage small grants from business and civic organizations.  The Development Coordinator will build on DCM’s portfolio of contacts by identifying new prospects and strategize how best to procure donations from these prospects and past DCM donors. The Coordinator also researches, writes, and tracks small grant requests from businesses and civic organizations, locally, and throughout DCM service area and manages the contact list database to maximize effective niche communications. The Annual Fund and other seasonal appeals are the responsibility of this position.

Position Requirements

Procurement of Donations & Goals– The Development Coordinator is responsible for:

  • Raising in excess of $85,000 annually through a combination of individual, small business, and corporate donors or sponsors and small grants
  • Securing donations as part of an overall business plan in support of events, exhibits, and programs in order to reach the established fiscal year Development department goal, as approved by the Board of Directors.
  • Researching and developing strategy to obtain donors in the under $5,000 category. Creating an initial portfolio of 25 new donors, with the goal of managing 100 donors by the end of the fiscal year.
  • Developing and overseeing stewardship activities for donors and organizations within the Development Coordinator portfolio.
  • Developing budget for future years.

Annual Fund Appeal– The Development Coordinator will:

  • Execute strategy around targeted constituency.
  • Research latest trends around Appeals; assess and formulate ideas for discussion with the Director of Development and Marketing staff.
  • Work with Director of Development and Marketing to discuss and obtain Appeal verbiage and messaging. The goals of the Appeal will be aligned with the Development Department’s approved budget plan for the fiscal year in process.

Skills & Abilities

  • Strong interpersonal communication skills
  • Ability to work independently and in collaborative team settings
  • Strong writing and presentation skills
  • Experience working directly with members, visitors, and donors to promote organization brand/messages, events and programs
  • Knowledge of the elements of building a compelling case for support
  • Ability to make cold calls (via phone, in-person, email, letter) as introduction to prospective donors
  • Must be confident and comfortable asking for monetary donations
  • Demonstrate the ability to actively, responsibly, and positively represent the Museum with the general public, peers, and to the professional community.
  • Employ timely follow through with donors and donor prospects
  • Strong computer and software skills, including familiarity with donor management databases such as Blackbaud/Altru, Google docs,  Internet Searches, PowerPoint, Word, Excel spreadsheets/Windows etc.
  • Strong organizational skills with the ability to manage multiple tasks and projects under tight time constraints and adjust easily to redirecting priorities should that be necessary
  • Ability to take on a variety of new tasks as directed with minimal support when circumstances necessitate
  • Perform basic mathematical calculations, perform analysis on data to form reasonable conclusions, and demonstrate findings to others

Job Relationships

The Development Coordinator position is supervised by Director of Development.  This position also works closely with Department peers, as well as other departments within organization, to meet fiscal year fundraising goals. Must maintain positive relationships with all Museum staff, vendors, visitors, and other DCM related constituencies.

Physical Requirements & Dress Code

  • Operate office equipment in order to send and receive information with necessary optical, auditory, and manual dexterity
  • Sit or stand for extended periods of time
  • Lift items weighing up to 30 pounds
  • Climb up and down stairs or use an elevator daily
  • Tolerate dust and fumes from general cleaning and maintenance procedures
  • Drive Museum van or personal vehicle to events, to visit contacts, or conduct errands
  • Must be willing to work some weekends and evenings
  • Must have access to reliable transportation; a valid driver’s license and appropriate liability insurance
  • Business casual in office
  • Business professional when interacting with donors, donor prospects, volunteers, vendors and the general public.


College degree with an emphasis in sales, communications, marketing, or nonprofit management. Minimum 3+ years’ experience in sales and business development, non-profit or corporate communications, constituent management, or community relations. Experience with fundraising databases and /or Altru preferred. Experience in membership driven philanthropy preferred.

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