Status: Full time, Exempt
Job Classification: Chief
Reports to: President & CEO
DuPage Children’s Museum (DCM) seeks an experienced, collaborative, and team-oriented Chief Financial Officer (CFO). The vision of DCM is a world where all children reach their full, unique learning potential. The CFO is charged with working to reach our vision by ensuring strong fiscal management, overseeing professional human resources management, and supporting DCM’s information technology needs. The person in this role is a critical strategic thought partner within the organization and works within the executive leadership team to identify, implement and monitor new and enhanced revenue sources and the preparation of strong business plans. The CFO reports to the President and Chief Executive Officer and is a member of the Museum’s Executive Leadership team.
The person in this position leads strategy and manages the team responsible for the fiscal health of DCM. This role includes being responsible for DCM’s budget making and oversight processes, day-to-day accounting consistent with GAAP and other standards and regulations, banking, investment and audit as well as providing staff support for the Finance committee of the Board and other committees as assigned. The CFO also is responsible for managing DCM’s human resources and information technology functions. This person is responsible for the cohesive, timely, communication and collaboration across functions and departments as well as ensuring all direct reports collaborate and communicate effectively across the organization and with external stakeholders.
- Finance: Oversee the work of the financial office including monthly financial statements, monthly reconciliations, schedules and other close activities, tracking of restricted and unrestricted funds, preparation of timely reliable, and accurate cash flow projections, annual audit and budget process. Ensure compliance with any government and private grant performance and reporting requirements. Responsible for maintain best practice procedures and effective leveraging of latest technology. Ensure accurate and timely financial reports are given to Leadership, the Board of Directors and bank as requested. Attend Board of Directors meetings. Oversee Finance staff, ensuring maintenance of general ledger, accounts payable and cash receipts. Ensure that proper internal controls exist to deter theft and financial mismanagement. Maintain up-to-date signing authorities on DCM bank accounts.
- Analyze and prepare special reports of financial and customer data, including membership, admissions, fundraising or other operational data, as requested by CEO.
- Facilitate the administration and meetings of the Finance Committee and prepare and support Board Treasurer in chairing Finance Committee meetings. Staff or chair in-house committees on various topics that affect administration or the Museum in general as assigned.
- Manage and facilitate creation of the DCM annual operating budget. Provide tool, process and information necessary for Leadership and other staff members to generate department budgets, assemble budget drafts and perform analysis on budget numbers needed for budget creation. Provide reporting to the Finance Committee and Board of Directors so assessments can be made about the budget. Ensure final budgets are distributed to appropriate staff and other sources and is integrated in financial systems. Generate and manage administrative budget.
- Facilitate development of budgets for grant requests ensuring approach to maximize flexibility and effective use of restricted funds. Work with Building & Making and Play & Learning departments to develop and refine these budgets. Ensure tracking of grants, through accounting software and time and attendance software. Work closely with the grants writer to prepare final reports on grant budgets.
- Ensure timely accomplishment of routine administrative finance functions. Manage the cash handling process, ensuring timely deposits to bank, and development of staff trained as back-up. CFO is also responsible for the oversight and implementation of insurance programs for property, worker’s compensation and employee benefits ensuring risk management analysis is completed and coverage is appropriate.
- Human Resources: Oversee human resources functions in (conjunction with President and CEO) including management of the Human Resources Manager whose responsibilities include DCM’s performance management process, effective recruitment and onboarding of new employees and volunteers, including, execution of required background checks, creation and implementation of personnel policies and practices in accordance with applicable federal and state labor laws, maintenance of up to date employee handbook and management of any disciplinary actions. Act as the point person with legal counsel as necessary. CFO must ensure timely accomplishment of routine administrative functions of Human Resources such as record keeping, filing, payroll, as well as insurance and legal record keeping.
- Technology: Oversee the technology (hardware, software and cyber security) needs of the Museum. Ensure technology needs are assessed, acquisition plans are developed, and equipment is procured and installed when needed. Create long-term technology plan for the Museum in conjunction with the Technology Manager and the Chief of Building & Making, as part of the Long Term Capital Plan, and ensure purchases fit within long-term plan. Ensure equipment troubleshooting, support and training occurs.
- Work interdepartmentally to coordinate support for each museum department as relates to Finance, Human Resources, and Technology as needs are identified in accordance with the strategic priorities of the Museum
- Complete projects as requested by the President & CEO.
- Other duties as assigned.
- Reports to the President & CEO
- Supervises Finance, Technology, and Human Resources.
- Member of the Executive Leadership Team.
- Works closely with all staff as necessary.
Education and Experience:
- B.A. in Finance, Non-Profit Administration or equivalent degree and ten years relevant experience required. CPA strongly preferred.
- Minimum ten years supervisory experience preferred.
Skills and Abilities:
- Technical expertise in GAAP and non-profit specific accounting and finance standards and regulations.
- Must have strong communication and problem solving skills with a collaborative mindset.
- Knowledge of Microsoft Office and Google Drive suite essential. Experience working with leading accounting software. Excellent knowledge of Word and Excel required.
- Ability to gather and analyze data and interpret resutls.
- Excellent organizational skills and knowledge of applicable administrative practices. Experience in managing.
- Strong math skills with demonstrated attention to detail, capacity to communicate, and ability to perform all functions under time constraints.
- Must work well in a team environment.
- Must be flexible regarding evening and weekend work.
HOW TO APPLY:
Download an Application
Please include a cover letter and your resume.
Submit to: firstname.lastname@example.org
DuPage Children’s Museum
301 N. Washington St.
Naperville, IL 60540
Attn: Human Resources